Because of the current design of iOS and the contact synchronization feature in Outlook for iOS, syncs often don't finish. The sync process cannot run continuously in the background to ensure a consistent steady state. This causes sync errors. Over time, the accumulated errors cause duplicate contacts to be created.
The process to export contacts begins only when Outlook is in the foreground. It continues while Outlook is in active memory, even if the user switches between apps. Because of limitations in iOS when syncing with iCloud, the process might not finish and this situation can cause data inconsistencies. When Outlook detects these inconsistencies the next time that it syncs, it triggers a reconciliation to remove duplicate contacts that are exported from a previous export activity. If the reconciliation also doesn't finish, you might still see duplicate contacts. In this case, you can remove the duplicates manually.
When you sync your address book, we add your device contacts to Skype where they are periodically synced and securely stored. You'll know who is on Skype and your contacts will also find you more easily in search. You can opt out of search in your mobile or desktop privacy settings at any time.
With the customizability that this app provides, it can be used in a number of creative ways. For example, you can backup your Mac contacts to Google, you can sync iCloud or Exchange contacts with Google, or you can perform syncs in one direction only (such as Google to Mac).
Plenty of iPhone and iPad users have deleted contacts from their device, only to find they keep coming back a week or so later. This creates an endless loop with you forever deleting contacts that keep coming back again.
When you sync your contacts to iCloud, Gmail, Yahoo, or other cloud services it means there are several copies of your contacts list. One lives on your iPhone or iPad and another lives on the cloud service you sync with.
Creating a backup of your iPhone or iPad also syncs your contacts with iCloud. When you back up your iPhone or iPad after deleting contacts, it updates iCloud to delete those contact as well, stopping them from coming back.
You can find out which accounts you sync contacts with from the Settings app on your device. Go to Passwords & Accounts and select each of your email accounts to see if Contacts is turned on.
Contacts come in third, but as I get to know the app better, it is blindingly obvious that the implementation of contacts within Outlook for iOS is not as good as it is in Outlook for Windows 10 Mobile. I understand that the situation is not much better with Outlook for Android.
The OS dictates what apps can do on a mobile platform. Like any third-party app running on iOS, Outlook must follow the rules set by Apple. A contact manager is a default part of all mobile operating systems and iOS comes with its own Contacts app. The Android address book serves the same purpose. The app allows users to input, edit, and manage contacts that then become available to other parts of the OS, such as dialing numbers or recognizing incoming calls or assigning specific ringtones to different people.
Outlook makes some nice use of the contacts. For instance, if you select a contact and click the Mail tab, Outlook searches for messages sent to and from that person while clicking Events lists all the meetings that you share with that person. However, useful as they are, the big downside with Outlook contacts is that they are unavailable to other apps.
To solve the problem and make your Outlook contacts available to other applications (so that you can use contacts to make phone calls and for other functions), you can synchronize your Exchange contacts as iOS contacts. When this happens, iOS can use the Exchange contacts like any other iOS contact.
To start synchronization, select your Exchange account in Outlook settings, click Advanced Settings, and then toggle Save Contacts to Device (Figure 1). When this happens, Outlook pushes contacts downloaded from Exchange into the iOS contact store on the device.
The important thing to know is that the synchronization is one-way from Exchange to iCloud. In other words, if you add or change a contact in Exchange, that update will synchronize to the device. The device then synchronizes your contacts with iCloud. However, if you edit a contact using the native contacts app (for instance, to add a photo) on an iPhone or iPad, the change will not find its way back to Exchange, nor will that change replicate to the Outlook contacts stored on the same device. The same is true for contacts added on an iPhone or iPad. Exchange will never learn that these contacts exist.
While Microsoft tools up to fix how Outlook deals with contacts, you can make contacts work almost as well as they do on Windows 10 Mobile. The native Apple mail app can synchronize contacts with Exchange via Exchange ActiveSync (EAS). You can configure the mail app so that it only synchronizes contacts and ignores the calendar and email (to save battery and network data). With this configuration in place, you can then add and update contacts through iOS and have those changes synchronize with Exchange. It is a practical workaround that I hope disappears in the short term.
I could moan about other things to do with Outlook for iOS but I have to look hard to find complaints. Search is not as precise as I would like, but no version of Outlook except OWA delivers acceptable search results on a consistent basis. I was under the impression that one of the benefits of moving the support infrastructure for Outlook off AWS to Office 365 was to make the complete mailbox available for searching, but sometimes I only see results for the last month and sometimes I see more.
I have a new MBP M1, with fresh Monterey. I moved my data with the assistant from the old MBP, I have all the letters in Outlook (v15.46), but search in Outlook not works, it gives a "No results found" message in all folders. Old methods for reindex Spotlight is not working (eg. add and remove Main Profile to Spotlight). How can I solve this problem? Thanks
I have my iCloud account setup, Contacts app checked. Everything is set up properly. New contacts on Mac got synced to iPhone. However, new contacts I created on iPhone doesn't appear on Mac. How do I fix this?
Often, the underlying cause of Outlook sync issues is Outlook for Mac not connecting to Exchange server. Outlook for Mac must have a stable connection with the Exchange Server to perform synchronization. To verify this connection, follow these steps:
Perhaps you have already delved into the Internet in search of a synchronization tool that could save you time and effort of keeping your iCloud data up-to-date in Outlook. Here comes the good news, you can breathe a sigh of relief as you have just found the right application. CodeTwo Sync for iCloud will help you automatically synchronize your Microsoft Outlook calendars, contacts and tasks with the corresponding iCloud folders.
Note that this post refers to syncing Outlook for WINDOWS (all versions, as far as I can tell) with your iPhone. Microsoft offers (rather complicated) directions for syncing Outlook for Mac with iPhone. I can not speak to how well it works. These difficulties are a sample of the reason that I recommend AGAINST Outlook for Mac as a productivity solution.
Hi Peter-Thanks for your comment on my blog! I agree, I like to sync locally (with the cable) too. Unfortunately, Apple did not include task support in the iPhone, so the only way to get Outlook tasks into iPhone is with a third party app, which usually requires syncing up to the web first.
Thanks for the information. I am trying to figure out the best way to sync iPhone 4 with Outlook 2003 Tasks and came upon your site recommending Toodledo.com plus an App of some kind (still debating which App is best).
Dr. Tom, thanks for reading and commenting. Given that you and your wife both use Apple products, why not use the iCal? You can sync to all of your devices and share with each other easily via iCloud. Perhaps this page will help you: Thanks again for reading!
Easiest way so far which I have located to sync outlook with iPhone was to use Sync2. It took my tasks and transferred them from Outlook to Google and back, then I could use any Google Tasks app from store to access them and modify.Next to that it also allows to synchronize Calendar and Contacts, and all of this this done automatically. You can check it in their website. -outlook-calendar-and-contacts-with-iphone.aspx
I use EVO Collaborator for Outlook to synchronize my iCloud tasks between my iPhone and Outlook 2016 for Windows. This Outlook add-in is like one of the utility software mentioned in this article. Initially, I focused on syncing calendars and I was using iCloud Control Panel. Later on, I found that iCloud folders of contact, calendar and task cannot be used as Outlook default folder. This often gives me a headache that I have to always click into icloud folders before creating new entries. Maybe you can give it a try.
Hi. I sync my iPhone reminders to outlook via the hotmail exchange server and that my reoccurring reminder alert notifications no longer come up on my phone. This occurs when the reminder notification comes up on outlook and I hit dismiss. How do I get around this?
Software: iPhone OS 3.0 (customized version of Mac OS X operating system). Safari web browser, e-mail client (POP3, IMAP, MobileMe and Exchange), RSS reader, calendar, contacts, Google Maps, iPod music and video player, voice recorder, calculator, alarm clock, timer and more. Compatible with Mac OS X computers running 10.4.11 and later as well as Windows XP and Vista. Uses iTunes 8.2 or later to sync music, video and PIM information.
To make the most of the the app after downloading it from the App Store, you have to grant some privacy permissions (access to location, microphone, notifications, contacts, calendar, and so on) and sign into a Microsoft account. You already have one if you have a Hotmail or Outlook.com account, and if not, the latter is easily obtainable. I installed the app on my iPhone 6s (749.99 For the latest plan and device pricing: 844-235-3939 at T-Mobile) ; it's a reasonable 27MB download and requires iOS 9.0 or later. After you've logged in and entered a name you'd like to be called, you see Cortana's simple circle logo, now purple instead of the original blue, along with the text "Hi! What's up?" You can change the color to taste from a selection of 8 colors. There's a microphone icon at the bottom-right corner, with a text entry box to its left. 2b1af7f3a8